Employee Leave Request

A form to request time off, while giving managers a simple interface to review and approve or deny requests

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Create your Employee Leave Request
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By

AnyDB

The AnyDB Employee Leave Request template provides a standardized and easy-to-use form for employees to request time off, while giving managers a simple interface to review and approve or deny requests. This template ensures consistency, visibility, and clear communication across HR, management, and team members.

Suitable for

Human Resources (HR)

Description

This template captures all necessary details for a leave request, including employee identity, department, manager, leave dates, type of leave, optional contact information, and automated calculation of leave duration. It also includes a manager approval section and the ability to add instructions or denial reasons.

Visual badges automatically reflect:

  • Leave Approval Status – “YES” or “NO” with color-coded indicators
  • Number of Days Requested – Dynamically calculated from start and end dates

The request form is split into two clear sections:

  1. Request Details – Filled out by the employee
  2. Manager Section – Hidden from the public form but used internally for approvals and comments

The title of each record is automatically generated based on the employee name and leave dates, making it easy to identify in dashboards.

Key Data Stored

  • Employee Name
  • Employee ID
  • Department / Team
  • Manager Name
  • Start Date and End Date
  • Type of Leave – Vacation, Personal Time, Medical
  • Days Requested – Auto-calculated
  • Optional Contact Info – For emergencies during leave
  • Approval Checkbox – Controlled by manager
  • Denial Reason / Instructions – Rich-text comments
  • Badges:
    • Approval Status – Color-coded “YES” or “NO”
    • Leave Days – Numeric value based on dates

Business Use Cases

  • HR Operations – Standardize time-off request intake and tracking
  • Manager Workflows – Provide structured leave approval with minimal overhead
  • Compliance and Payroll – Align time-off tracking with attendance and payroll systems
  • Audit Trails – Maintain historical records of leave approvals and durations
  • Team Scheduling – Inform project planning with visibility into approved absences

Why This Template is Powerful

  • Clear Structure for Leave Requests – Makes requesting and approving time off fast and consistent
  • Visual Approval Status – Badges make pending or denied requests easy to identify
  • Auto-Calculated Leave Duration – Reduces manual errors in time tracking
  • Hidden Manager Fields – Preserves clean UX for employees while enabling approvals
  • Template-Ready for Scaling – Can be reused across teams and departments without modification

This leave request template simplifies leave management while ensuring transparency and alignment between employees and their managers—all within a system that scales.